Back office for owner-led businesses

The back office that works
the way owner-led
businesses actually run.

GetGopher works alongside your inbox. Loop it in on the orders, bills, and overdue threads where you want a second set of eyes — it reviews, catches issues, drafts the next step, and keeps you informed — like a teachable back-office employee.

Connected to your email. Loop GetGopher into a thread when you want it involved, or let it work from its connected inbox and files.

Start with one ugly workflow
Text "Hello" to 1-218-GET-GOPHER
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Good first workflows: sales order review · quote review before send · statement cleanup · overdue invoice follow-up · receipt organization
Early users start with one workflow. Founder-led setup included.

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🦫
GetGopher
Back office · 1 item needs review
Tuesday · 9:14 AM
CC: gopher@getgopher.ai — NorthStar Q2 order
Reviewed the NorthStar Q2 order. Found two issues: unit price on line 4 is $45 but your standard for this SKU is $52. Delivery address also doesn't match their account.
Want me to draft a correction before you confirm?
Yes — fix both and flag it.
Correction drafted and flagged. Ready for your review. ✓
Works alongside your inbox — loop GetGopher into any thread when you want it involved
Reviews messy documents and catches what needs attention
Drafts follow-up, corrections, and reviewable outputs
Keeps you informed and escalates what it can't safely do
You approve sensitive or business-critical actions

How it works

Four steps. One workflow at a time.

Loop GetGopher in on the work where you want a second set of eyes. It reviews, organizes, drafts, and tracks — and puts only what needs your judgment in front of you.

1
Loop it in on the work
Loop GetGopher into a thread, CC it on an order or bill, or make it part of a group text. It has its own inbox and identity — so it joins the work the way a colleague would, not as a system plugged into yours.
2
It reviews and works the thread
Extracts details, checks them against what it knows about your business, catches mismatches, and builds a picture of what's happening — from the same documents you already have.
3
You only see what needs judgment
Unclear items, sensitive follow-up, or business-critical issues get surfaced for review. Routine work is handled without interrupting you.
4
It keeps the workflow moving
Drafts the next step, writes outputs, tracks unresolved items, and keeps you informed — so nothing slips through the cracks.

The transformation

Messy in. Reviewed, resolved,
and tracked out.

Owner-led businesses run on scattered inputs. GetGopher turns them into reviewed documents, resolved issues, and clear next steps — not just organized files.

📥 What comes in
Emailed sales orders
Quote PDFs
Invoices and bills
Bank and account statements
Receipts
Spreadsheet rows
Overdue follow-up threads
→
⚙️ What GetGopher does
Extracts key details from documents
Checks against reference data
Catches mismatches and missing items
Computes where exactness matters
Drafts follow-up or output artifacts
Flags unresolved lines
Escalates unclear or critical issues
→
📤 What comes out
Review items with draft actions
Corrected documents
Draft follow-up ready to send
Spreadsheet-ready outputs
Reminders for what's still open
Morning Brief items
Nothing missed, nothing dropped
What early users start with

Start with the work that keeps piling up.

Each of these is a specific, recurring workflow — not a general capability. Early users pick one and start there.

"Review this sales order before it goes out."
Catch the wrong line item, price mismatch, unresolved SKU, or total before it becomes a problem. Corrected version ready to review.
"Review this quote before I send it."
Found two issues: labor rate on line 3 is $45/hr but your standard is $52. Materials total is also $200 short. Fixed version ready — want to review?
"Clean up this vendor bill / statement."
Pulled out what matters, organized it, and flagged a $340 charge with no matching PO. Draft question to the vendor is ready if you want to follow up.
"Follow up on this overdue invoice."
Rivera — $3,200, 12 days overdue. Draft reminder is ready. Flagging because the amount is above your usual threshold. Approve it and I'll send.
"Organize these receipts for later."
Filed under Riverside project — $214.80, Home Depot, 4/15. Running total for Riverside this month: $1,047. Want to add a note about what it was for?
"What's still unresolved this month?"
Six open items: 2 overdue invoices, 1 quote pending approval, 1 PO with a pricing mismatch, and 2 follow-ups you said you'd send last week. Want me to draft them?

Bills, statements, and orders

When a document needs
human judgment, it brings you in.

GetGopher handles the routine parts — extracting details, checking reference data, organizing what it finds. When something is unclear, risky, or business-critical, it stops and asks.

Extracts key line items from bills and statements
Checks totals, quantities, and pricing against what it knows
Flags mismatches, missing POs, or unusual charges
Drafts a follow-up question or correction when needed
Escalates anything uncertain before acting
🦫
GetGopher
Statement review
Thursday · 2:18 PM
📎 Pacific Supply — August statement Can you review this before I pay it?
Reviewed the August statement. All charges match except one: a $340 line on 8/14 has no matching PO on file. Everything else checks out.
Want me to flag that line and draft a question to Pacific Supply before you pay?
Yes.
Draft ready. Flagging the $340 charge and asking for a PO or clarification. Want to review before I send?
Looks good — send it.
Sent. Statement marked pending until they respond. I'll remind you if you don't hear back in 3 days. ✓
Around the workflow, it keeps the day moving

While the back-office work
runs in the background.

The same assistant handles scheduling, approvals, and day-of coordination — so you're not switching contexts to manage routine operations.

"What needs my approval today?"
Three items: Rivera follow-up (ready to send), NorthStar quote fix (ready), and a rent reminder for Unit 3B (drafted). Review all three?
"Reschedule Thursday with Tom."
Tom's on Thursday at 2pm. You're open Monday at 10am or Wednesday after 1pm. Want me to text him both options?
"What am I still waiting on this week?"
Four open items: Pacific Supply response (sent Thursday), NorthStar quote approval (sent Tuesday), and two unconfirmed invoices. Want reminders set?

How the assistant works

Like a teachable employee:
it handles what it can, keeps you
informed, and escalates what matters.

You don't hand over the keys on day one. It starts by asking permission for everything, learns your recurring workflows and rules over time, and gradually handles more without interrupting you.

Handles the routine work
Reviews documents, extracts details, checks reference data, drafts follow-up, organizes outputs, and keeps workflows moving without needing your involvement for every step.
Keeps you informed
You always know what changed, what's in progress, what's waiting for someone else, and what's been handled. Nothing disappears into a black box.
Escalates what matters
When something is unclear, risky, or business-critical, it stops and brings you in. It doesn't guess on important things — it asks first, then acts.
Wednesday · 7:22 AM — Your approval flow
Three items for your review this morning:
Rivera invoice follow-up — $3,200, 12 days late. Draft ready. Escalating because the amount is above your usual threshold. Approve as-is or adjust?
NorthStar quote fix — corrected line 3 from $45 to $52. Confident in the fix, but it changes the total by $350. Bringing you in before I send.
Unit 3B rent reminder — straightforward, below your review threshold. Handling this automatically unless you say otherwise.
Approve all three.
Done. All three sent. ✓

Not everything. Just what needs your judgment. The routine work moves without you. The uncertain work waits for you.

It learns your business over time.
Trust is built on patterns, not promises.
Starts draft-first
Permission required for everything. Every draft gets your approval before anything happens. You learn how it works; it learns how you work.
Learns your rules and workflows
It notices patterns in what you approve, what you adjust, and what you flag — and builds a model of your preferences and recurring decisions.
Handles more, escalates less
Routine work becomes automatic at the pace you choose. Unclear or high-stakes items always come back to you — that doesn't change.

Who it's built for

Built for businesses whose real back office lives in email, documents, spreadsheets, and follow-up.

Not for teams with a dedicated ops staff. For operators who are the ops staff — and need something that works without requiring them to change how they already work.

📥

Paperwork and follow-up arrive through too many channels. Bills, orders, receipts, statements, invoices, and loose requests show up in email, attachments, text, and spreadsheets — not one clean system.

⏳

The owner is still the approval bottleneck. You still have to notice what's overdue, what's wrong, and what needs follow-up — because no one else does it, and it still falls on you.

📎

Critical details live in email threads and attachments. Pricing, terms, POs, and open issues are buried in email threads, attachments, and PDFs — not in a system where anyone can find them.

🙅

They do not want another system to constantly maintain. You've tried tools that required you to change everything. You want something that works with the email and documents you already use.

Why GetGopher is different

Not generic AI chat.
Not another system to feed.

≠
Not generic AI chat
Works from the actual emails, orders, bills, and threads in your workflow — not just prompts you type into a box. It knows your clients, your open items, and your history.
≠
Not accounting software replacement
Helps with the messy workflow around bills, statements, orders, and follow-up — so your existing tools and accountant work better, not harder.
≠
Not another CRM to maintain
Keeps track of real work in threads, documents, and approvals without asking you to log everything manually into a system that requires ongoing upkeep to be useful.
≠
Not another app to live in
Works from the emails and documents you already have. No login, no dashboard, no behavior change required. Loop it into a thread and it gets to work.

Probably not for you if…

Early users

Start with one recurring
workflow first.

We're working directly with early users to set up the first workflow that matters most — not the whole system at once.

⚑ Founding Cohort — Early Users
Pick your first workflow:
Sales order review Quote review before send Statement cleanup Overdue invoice follow-up Receipt organization
Text Hello to tell us your first workflow → Email us your first workflow instead

Pricing is set with early users during onboarding based on the workflow and setup.

We built GetGopher because too much back-office work still lives in inboxes, attachments, spreadsheets, and memory. We wanted something that could act like a teachable employee: do the routine work, keep us informed, and escalate what matters.

By texting, you consent to receive SMS from GetGopher (Action State Group, Inc.). Msg & data rates may apply. Text STOP to cancel. Full consent info →

Not ready yet?

See how it handles a real emailed workflow first.

We'll send a short walkthrough of GetGopher reviewing a real sales order, bill, statement, or overdue follow-up — with the actual inputs and outputs.

Common questions

Everything you're wondering.

Today GetGopher is strongest at document-heavy back-office workflows: reviewing incoming orders, bills, and statements; drafting follow-up; producing reviewable outputs; and keeping work moving without dropping items. Sales order review, quote review, statement cleanup, overdue invoice follow-up, and receipt organization are the most mature starting workflows. Broader capabilities — deeper AR tracking, full month-end close, comprehensive scheduling — are real but less central at this stage.

Start with one recurring workflow that's currently painful or inconsistent. The most common starting points: sales order review (if errors go out), statement cleanup (if reviewing bills is slow), overdue invoice follow-up (if AR slips), quote review before send (if pricing mistakes happen), or receipt organization (if tax time is a scramble). Pick the one that costs you the most time or stress right now — and start there.

No. GetGopher works above the messy operating layer — email, documents, spreadsheets, and follow-up. If you have a CRM, keep it. If you have accounting software, keep it. GetGopher helps with the disorganized work that happens before information reaches those systems — not as a replacement for them.

It starts draft-first and escalates anything unclear, sensitive, or business-critical. The default is always to prepare a draft and ask before it goes anywhere. Over time, you can extend more autonomy for specific repeatable tasks you trust — but that happens at your pace and only for the specific workflows you've approved.

It learns from patterns in what you approve, what you adjust, and what you flag. Over time, it builds a model of your standard pricing, your recurring vendors and clients, your review preferences, and your common workflow rules. The more you use it on one workflow, the better it gets at that workflow — before expanding.

Early users get a founder-led setup — we connect the systems you already use (Gmail, Drive, Sheets), understand your highest-friction recurring workflow, and configure around that first. Most people are running in one working day. You don't need to configure anything yourself, and you don't need to change how you work.

Ready to start?

Start with the first workflow
you want off your plate.

Send us the workflow that eats time and attention today — sales order review, quote review, statement cleanup, overdue follow-up, or receipt organization — and we'll set up around that first.

Text
1-218-438-4674
1-218-GET-GOPHER
Email
hello@getgopher.ai
Text Hello — tell us your first workflow

No app needed. No credit card. No commitment before setup.

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